In the recruitment process, the approval of applications is a crucial step in order to ensure that the right decisions are made and an efficient workflow is followed. To assist in this regard, Pandapé ATS offers the functionality of the Approval FlowsThe rules and hierarchies for the approval of applications can be established.
These flows determine who is responsible for approving each application and in what order they must do soensuring structured and coordinated decision making.
This article addresses the following topics:
- Create Approval Flows
- Types of Approval Flows
- Configuration of Approval Flows
- Application Approval Process
Create Approval Flows
To create a new approval flow, follow these steps:
1️⃣ Go to the section Configuration by clicking on the "gear" icon.
2️⃣ In the category Process managers> select Approval flows:
3️⃣ Inside the page Approval flowsclick on New flow:
4️⃣ When you are in the pop-up window, you will need to name your new approval flow and choose the type:
Types of Approval Flows
In Pandapé ATS, there are two types of approval flows: "In group" y "Hierarchical".
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Group Approval Flows: In this type of flow, several people can be added to accept the application. If at least one person in the group accepts, the request is considered approved. This allows for greater flexibility and agility in the approval process, as approval from all members of the group is not required to move forward.
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Hierarchical Approval Flows: In hierarchical approval flows, a hierarchy structure is established where multiple people can be added to accept the request. However, each person has priority over the lower hierarchical levels. This means that if a person at a higher level approves or rejects the request, it is not necessary for people at lower levels to review it. This hierarchy ensures a smooth approval process, avoiding unnecessary delays.
Configuration of Approval Flows
Each request created in Pandapé ATS is automatically assigned an approval flow, which can be of the "Group" or "Hierarchical" type. Only administrator users have the ability to assign approval flows by user or by a request reason. at the time of user creation or editing.
Application Approval Process
When a request is created, it is automatically assigned to a previously defined approval flow. As the request progresses through the different stages, designated decision makers will receive notifications and have the option to approve or reject the application. If multiple approvals are required, the approval flow will be adjusted accordingly, ensuring that all designated persons have given their consent before moving forward.
If you have any questions, please contact your Customer Success and they will help you get the most out of Pandapé ATS.Pandapé ATS.
Thank you!
The Pandapé ATS Support team